Batch QR Code PDF Printing
Print QR codes for many signs at once — on a label printer, on adhesive label sheets, or on plain paper.
Printing QR codes for your signs lets contractors scan them on-site to pull up sign details instantly. The QR PDF export generates a print-ready PDF for every sign in an event — or just the ones you select — laid out for the way you print.
Generating a QR code PDF
- Open your event and go to the Signs tab.
- Optionally tick the signs you want. If nothing is ticked, every sign in the event is included.
- Click QR PDF.
- Choose a format, the label size or sheet, and the text to print under each code (see below).
- Click Download PDF.
The export always covers the whole event (or your selection), not just the page of signs on screen. Use the Map and Sign type filters in the dialog to narrow it down — for example, to print only the labels for one level.
Print formats
| Format | Best for | Sizes |
|---|---|---|
| Label printer | Roll label printers that print one label at a time (Brother QL, DYMO LabelWriter, Zebra, Rollo). Each PDF page is one label. | Brother 62 × 100, 38 × 90, 62 × 62 mm · DYMO 59 × 102, 54 × 101, 36 × 89 mm · 4 × 6 in shipping · any custom size |
| Label sheet | Adhesive A4 or Letter label sheets in an office printer. Each QR code lands on its own die-cut label. | Avery L7165 (8), L7164 (12), L7163 (14), L7160 (21) per A4 sheet · Avery 5164 (6), 5163 (10) per Letter sheet |
| Plain paper | Plain A4 or Letter paper, cut up afterwards. Light cut lines are printed between codes. | 6, 15 or 28 per A4 page · 6 or 15 per Letter page |
The equivalent Avery inkjet codes (J8160, J8163, J8164, J8165) use the same layout as their L-series counterparts.
Using a label printer? Pick the size that matches the roll loaded in the printer, then print the PDF with your printer's own driver at 100% scale. The dialog remembers your last format, size and text choices.
Text under each QR code
You can print up to three rows of text beneath each code, in the order you choose:
- Sign number — e.g.
#A-042(printed bold on row 1). - Sign ID — the customer's sign code and instance, e.g.
SF01_3. - Sign name
- Sign type — the type code and its description.
- Map (location) — the name of the map the sign is placed on.
A row a sign has no value for is simply left blank. Long text is shortened with an ellipsis so it never overlaps the code.
On wide labels (such as 38 × 90 mm address labels) the QR code sits to the left with the text beside it, so the code stays as large — and as scannable — as possible.
Tips for printing
- Print at 100% scale — do not use "fit to page", which can shrink the codes below a reliable scanning size.
- Match the paper size in your print dialog to the label or sheet you chose; the PDF pages are already the right size.
- Test a scan before printing the full batch. Scan one printed code with your phone to confirm it opens the sign.
- Smaller labels, closer scans. A 21-per-sheet label has a 20 mm code — it scans fine from a hand's length away, but not from across a room.