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Signplanr

Event-Level Reference Documents

Upload reference images and PDFs at the event level for all contractors to access.

2 min readUpdated February 26, 2026organiser

Reference documents give your contractors access to supporting materials like site plans, brand guidelines, installation specs, and safety sheets. When you upload documents at the event level, every contractor on the event can view and download them.

Navigating to event reference documents

  1. Open the event from your Dashboard.
  2. Click the Reference Documents tab.

You see a list of all currently uploaded documents. If none exist yet, the page shows an empty state with an Upload button.

Uploading documents

  1. On the Reference Documents tab, click Upload Documents.
  2. Select one or more files from your computer. You can upload images (PNG, JPG, WEBP) and PDF files.
  3. Click Upload. Each file appears in the document list as it finishes uploading.

You can upload up to 20 reference documents per event. If you need more, consider grouping related pages into a single PDF.

Managing uploaded documents

  • To remove a document, click the Delete icon next to it and confirm.
  • Documents have no versioning. If you need to update a file, delete the old version and upload the new one.

How contractors access event documents

Contractors see event-level reference documents in the Reference Docs section of the event in their mobile app. Documents are cached for offline access, so contractors can view them even without a network connection on-site.

When to use event-level vs sign-level documents

Use event-level documents for materials that apply broadly — venue maps, brand guides, safety rules, or general installation instructions. Use sign-level documents for materials specific to a single sign, like a detail drawing or mounting spec.

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